Updated: February 2019
Open Outlook 2016 and go to the File tab. Then, just above the Account Settings button, click Add Account. Select Manual setup or additional server types. Now, on the Choose Your Account Type step, select 'POP or IMAP'. Add your user information and your host server information, Account type: IMAP. Incoming mail server: imap.gmail.com. About the difference between G Suit mail account and the free Gmail account, since Gmail account is not our product, you need to seek help from Gmail support. Your understanding is appreciated. Also, we noticed that the problem is related to configure email account in the Outlook for Mac client.
Couple of days ago , we got the following question:
I found online several guides that explain how to setup GMail into Microsoft Outlook on Windows 7 and 10. None of them were targeted at MAC. I just bought a Macbook air with the High Sierra operating system installed, and need some configuration help for GMail for Outlook. Specifically i am looking for the pop or IMAP settings that I’ll need to use in order to connect to the GMail account from the MAC.
Thanks for the question. As many things in Apple land, setting up GMail is relatively a breeze. Read on for the complete details, details for MAC OSX versions prior to High Sierra are similar. The procedure is equally valid for Office 365, as well as the standard Office 2016 and 2019 packages.
Configuring Gmail settings on Outlook 2019 for MAC
Note: If this is the first time you are setting up email in your MAC, you’ll initially be prompted to select an email provider, be it Exchange, ICloud, Yahoo or GMail. After making your selection skip to step 5 below.
Kindly proceed as following:
- Open Microsoft Outlook for MAC.
- From your header, go ahead and hit on the Outlook menu item.
- Hit on Preferences.
- Under Personal Settings select Accounts. (Alternatively hit Tools and then Accounts).
- Hit the + button in the bottom-left side of the dialog and select New Account or if prompted, hit the Add email account button.
- Enter your GMail address. If there is no matching account, you’ll be prompted and asked to manually pick the email provider.
- Hit Next.
- Enter your Google password and hit Next. Hit the Forgot password in order to recover it.
- Now, hit the Sign in to Google button.
- Your browser will open and the following screen will appear.
- Hit Allow to access and modify your Google information, manage your Drive files, contacts and calendar.
- In the Launch Application dialog, hit Open Link.
![Adding A Gmail Account To Outlook For Mac Adding A Gmail Account To Outlook For Mac](/uploads/1/2/5/7/125723447/740126058.png)
- GMail will get automatically configured in Outlook. Depending of your internet connection and mailbox size, the process will take up to 5 minutes to complete.
- Hit Done
- Your GMail inbox will be setup in Outlook and visible in the left hand pane.
- Your configuration settings are available under Tools >> Accounts.
Additional Settings for Gmail on Outlook
Once you added Outlook you could make some basic configurations to personalize your account.
Define your signature
One of the first things i do when setting up an Outlook account is to personalize my outgoing email signature. Here’s a detailed walk through with the steps.
Cancel email notifications
Annoyed from incoming email notifications, here’s a guide on how to disable desktop alerts on Windows and MAC.
Enjoy your MAC
The Archive feature in Gmail comes handy when you would like to preserve an email conversation forever but at the same time move it out of your main inbox. While a thread is selected in Gmail, you can press the Archive button, or hit the “e” keyboard shortcut, and the selected thread is removed from your inbox but continues to exists in the “All Mails” folder.
Microsoft has just launched a new version of Outlook with Office 2016 for Mac but there’s no built-in option to help you easily archive messages similar to what you have in Gmail. You can obviously move email messages to the Archive folder through the Message > Move > Choose Folder.. menu but that is no match to the simplistic option available in Gmail. Press ‘e’ and you’re done.
Add Gmail-like Archiving to Outlook
Here’s a step-by-step guide that will help you emulate Gmail’s archiving functionality in your Microsoft Outlook. The tutorial is for Office 2016 but it should work with previous versions of Outlook on Mac OS X as well.
Step 1: Open Microsoft Outlook, select any message in the inbox and press the keyboard shortcut Cmd+Shift+M to move the selected email message into another Outlook folder.
Step 2: A search window will pop-up. If you are using Gmail with Outlook, type All Mail in this window to select your Gmail’s archive folder (see screenshot). Or you can type the name of any other Outlook folder that you plan to use for archiving messages. Click “Move” to move the selected message.
Step 3: From the Outlook menu, choose Message > Move and make an exact note of the highlighted menu item corresponding to the folder that you selected in the previous step. In this example, the menu is available as All Mail ([email protected]).
Step 4: From the Apple menu, choose System Preferences, then click Keyboard. Click Shortcuts, select App Shortcuts, then click Add (+). Choose Microsoft Outlook from the Application dropdown, type the menu name exactly as noted in previous step and put Cmd+E as the app shortcut.
Click Add to create the app shortcut, switch to Microsoft Outlook, select one or more email messages and press Cmd+E. If you’ve followed the steps right, the selected email messages will instantly be moved to the Archive (All Mail) folder of Outlook, much like Gmail.